(1) Lease, loan, gift or discount-sale of equipment and services are commonly accepted practices between manufacturers or other providers and outdoor communicators. In soliciting or accepting equipment or service on any basis, a member first shall establish and agree with the provider on the conditions of acceptance to avoid misunderstandings.
(2) Except for consignment agreements or temporary loan, members shall not solicit samples from any company without enclosing a billing request. If such a request is omitted, the company representative may file an ethics violation against the member. Except for any not-for-profit or charitable outdoor promotion such as fishing or hunting clinics. Members are prohibited from soliciting or accepting equipment and services for purposes not associated with their journalistic pursuits.
(3) In reference to auctions and raffles, the association shall not solicit products from supporting members without billing request. Requests for door prizes shall be banned.
(4) Members shall not make any agreements or arrangements which promise or trade favorable editorial in return f, equipment, endorsement, services or monetary enumeration, and shall refuse any such items that are conditional up a promise to produce such editorial.
(5) Any member who accepts or solicits monetary enumeration for editorial or endorsement in a column or magazine shall be deemed a paid advertising agent or publicity agent and it shall be so designed in the column or magazine article. Any member who engages in such activity shall publicize it by letter, or advertisement in two (2) consecutive issues of the association newsletter. 3-2
(6) Members shall return consigned goods at the end of the agreed period of consignment unless there is an understanding for different arrangements with the provider of the goods. Members shall provide an honest, accurate and complete report to the supplier and provide him any published reports pertaining to the product.
(7) Discounts commonly extended to association members as a courtesy do not involve ethical concern except that the member shall recognize this privilege as being for his benefit only. No member shall solicit or obtain discount purchases for others, except with the approval of the supplier. Courtesy discounts are common but not universal. When contacting a supplier about a purchase, a member may make inquiry about discounts. Prompt payment of invoices is, of course, mandatory.
(8) It is recognized that adverse, uncontrollable conditions may disrupt or cancel planned projects involving consigned equipment. It is the member’s obligation to advise the consignor when this is the case.
(9) It is always the decision of the company or supplier representative whether he or she wishes to give the sample free of charge, on loan, at discount price or full price. Thus, the supporting members are asked to discipline themselves to prevent any abuse of this privilege by members.
(10) It is the responsibility of the company or supplier representatives to know which writers or communicators Will be productive for them. They also should be aware that a variety of writers and communicators attend any sponsored social function and a majority of these may not be productive writers or communicators; therefore, companies should not have their expectations overly high.
(11) It also is unrealistic of any company or supplier representative to expect a gift to result in ink or other communication. They should keep in mind that anything written or produced in their field (fishing, hunting, camping) benefits their company even if specific products are not mentioned.
(12) Supporting members and all company representatives should be aware that it takes two to make a conversation. They should be willing at all times to begin such a conversation with a writer or other communicator. To that end, however, the supporting member must know what is of interest to communicators and how to present it.
(13) Members shall treat fairly all companies and suppliers, resorts or hosts of any kind. A member may accept accommodations, travel, meals or other related services if there is a reasonable expectation of a salable story or other communication resulting from such services. He may want to make that a condition of accepting the courtesies. If no story or other communication can be given as a fair return, then the member shall offer to pay. Not giving fair return gives the association and the writer a bad image.